Will my contact status emails remain sent after migrating?

Historical emails will only sync if you use an API migration tool like Import2. Direct CSV imports do not support loading email message bodies.

What happens to owner IDs that are not active in Pipedrive?

Pipedrive will assign those records to the user running the import. We suggest adding all users to Pipedrive before starting the migration.

Step-by-step migration blueprint

Migrate from HubSpot CRM to Pipedrive

A complete guide detailing how to export your logs, map data columns, and upload your databases successfully without losing records.

Estimated duration

Checklist

Execution Checklist

Clean Up HubSpot Contacts

Filter out bounced, duplicate, or unengaged contacts from HubSpot prior to exporting. Create custom properties matching your target Pipedrive fields.

Export CSVs from HubSpot

Export Contacts, Deals, and Companies separately. Ensure that the HubSpot ID fields are included to serve as relations mapping.

Map Fields in Pipedrive

Upload the CSV files into Pipedrive's import wizard. Map custom properties (e.g., Lead Source, Deal Stage) carefully.

Verify Deal Pipeline Sync

Confirm that deal values, historical notes, and company-contact connections migrated successfully in your new pipeline view.

Recommended CSV Columns Mapping

Match your CSV export parameters precisely when uploading files:

Source (HubSpot CRM)	Target (Pipedrive)	Example Payload	Mapping Action
Contact ID	External ID	10932	Use this to map future activity logs to contacts.
HubSpot Owner ID	Owner Name / ID	owner_98	Must map to existing active users in Pipedrive.
Lifecycle Stage	Person Status	Sales Qualified	Create a custom single-option dropdown field in Pipedrive.
Associated Company ID	Organization Name	Acme Corp	Pipedrive will auto-link people to organizations.

Migration Hazards & Mitigations

medium Risk

Custom Dropdown Values

Solution: Create matching dropdown options in Pipedrive settings before running imports.

high Risk

Historical Timeline Notes

Solution: Standard CSV exports do not include email notes. Use third-party sync API or Import2.

medium Risk

Multi-pipeline Deals

Solution: Group CSVs by pipeline name and import each cohort separately to target pipelines.

Automated Migration Alternatives

If you prefer a hands-off, risk-free sync, these third-party tools offer API migrations:

Import2 CRM Migrator

One-click background API migration tool that syncs contacts, tasks, deals, and full activity logs.

Est. Cost:$49 to $299 depending on record count

n8n Custom Sync

Design a customized workflow mapping that iterates over HubSpot Contact v3 endpoints and posts to Pipedrive Persons endpoints.

Est. Cost:Free (Self-hosted)

Critical Import/Export Advice

Ensure you export deal histories separately, since merging deals and contacts in a single CSV import often leads to mismatched data logs.

Migration FAQ